Questions And Answers

Mailing Address: Stone Mill Homeowners Association PO BOX 3155, Broken Arrow, OK 74013 

Contact Us Via Email: stonemill2016@gmail.com

Amendments 2025:

1. Q: What's the process for amendments at SMHOA?

   1. A: Draft wording (Started in 2023), solicit inputs from homeowners and lawyer, prepare ballots, mail out ballots (1 per house with 2 blank spots to sign on the actual ballots), get certificate of ownership from the county [via title company at cost $200/entity = $600 (Stone Mill-Stone Mill Bridge, Stone Mill Bridge 1, Stone Mill Bridge 2)], manually certify by matching certificates name and address with signed ballots (if lawyer used, the costs will be around $750), if approved, lawyer files for amendment registration with State of Oklahoma (more fees and charges), and if not approved, the current CCRs continues as-is.

2. Q: Why did we receive the ballots twice with the first one going to all owners in the house but the second one only goes to one person? Why can't we vote digitally to begin with?

   1. A: The glitch during the first distribution from PayHOA system cut off portions of the printed package and was sent double to first and secondary owners. Hence, cannot be certified. Since the vote runs with the lot, not with the number of owners, only one mail per house was sent in the second round.

   2. A: Per the Oklahoma laws, the votes have to be in writing and be certified. Therefore, we cannot take the digital form of voting at this time.

3. Q: Why did the ballot say to send in the ballot as approval? What if I don't approve of the amendment?

   1. A: Imagine when you are at the closing desk buying a house, if you don't agree to buy it, you don't sign the agreement. Same logic. Only return the signed ballots in the pre-stamped envelope to SMHOA PO BOX if you agree. If you disagree, do nothing.

   2. A: In case you write down "NO" and sign the ballot, the "NO" ballot will NOT be counted in the process.

4. Q: Why are the three entities having the exact same clauses in their amendments?

   1. A: At present, there are CCRs for three entities with some different clauses. The proposed amendments, if approved, will streamline the references and enforcement in the future.

5. Q: Why is there a fines and rules section that is so vague in the amendment? Will I get slapped with fines upon my first violation notice?

   1. A: The original concern was that the outdated CCRs will cause costly amendments again in the future. Having flexible fines and rules will allow for future modifications when necessary. The board will serve as arbitrator for any new proposal and rule changes upon meeting discussions and approvals (same treatment as business topics in our meetings). The homeowners will also be notified of any changes by mail.

   2. A: The fines only apply to those who purposely refuse to cure the violation after the requested curing period expires (depending on types). It's to encourage the expensive legal action avoidance. The current option in our CCRs only allows for litigation and lien placement.

6. Q: Why are shed restrictions so detailed? What if my house is on the corner where the shed will be seen anyhow?

   1. A: During the drafting, several participants opposed having a shed while the others wanted it. The proposed rules are a compromise.

   2. A: The proposed amendments only request that the shed is invisible from the front of the house. If it's visible from the side, the owner may put up a six-foot privacy fence to reduce the visibility (see the detail in the actual amendment proposal).