Questions And Answers

Mailing Address: Stone Mill Homeowners Association PO BOX 3155, Broken Arrow, OK 74013 

Contact Us Via Email: stonemill2016@gmail.com

HOA Annual Dues:

1. Q: When is the due date for each HOA annual dues and why two different amounts?

1. A: If you (i.e., homeowner only, no renter allowed) have an email registered in PayHOA, you only pay $200, due by the end of January each year. EX: If the year is 2026. You need to submit your payment by January 31, 2026. If you don't have any email address registered in PayHOA, we will need to communicate HOA matters to you by snail mail, hence an additional $10 charge. [NOTE: There was a first-time setup error in the system in December 2025, which our Treasurer has been actively fixing. The dues reminder should be more accurate going forward.]

2. Q: How do I know if I have my email registered in PayHOA for my house?

1. A: If you get the email notifications from our secretary, you are registered. Therefore, your dues would not have any extra snail mail charge.

3. Q: I can register my email, but I don't want to pay online. Can I send in a paper check via mail (Mailing Address: Stone Mill Homeowners Association PO BOX 3155, Broken Arrow, OK 74013) with my own envelope and stamps without having to pay the extra $10 fee?

1. A: Yes, you can pay by mail at your own expense after registering your email in PayHOA if you don't want to pay online. The $10 fee is only for the manual processing throughout the year when HOA mails out notifications to the homeowners who don't have any email address registered in the system.

4. Q: What if I've registered my email address in PayHOA, does it mean that I need to use online payment to pay my dues?

1. A: You can pay the annual dues by Zelle (without online processing fees), snail mail, or through PayHOA (with credit card processing fees). Although the payment button is available in PayHOA, you don't have to use it.

5. Q: After my annual dues payment, can I get a receipt?

1. A: You can look up the payment history for your lot in PayHOA. Our Treasurer records all forms of payment records in PayHOA. If you'd like a receipt emailed to you, you can request it through our stone mill Gmail.

Distinctions Between PayHOA Application and Private Facebook Group (Stone Mill Residents):

1. Q: What's the difference between PayHOA and Stone Mill Residents FBG?

1. A: PayHOA is the official communication hub and financial record keeping for Stone Mill HOA. Only homeowners can join it because it has homeowner's annual dues payment records, requests, reports, reviews, communications, and notices such as violations and resolutions. It is monitored by HOA board, which comprises 5 annually elected local volunteer homeowners from Stone Mill neighborhoods.

2. A: Stone Mill Residents Facebook Group (FBG) is a separate private entity from Stone Mill HOA, aiming at supporting social activities such as lost-pets, neighborhood garage sales, and other seasonal festivities for the Stone Mill neighborhoods. Both homeowners and renters can join FBG. The posts are moderated by local residents. [NOTE: HOA Board used to administer this FBG. However, as of October 2025, the board has voted multiple times to eventually opt out of FBG administrations entirely. This was to focus the official communications in one place (i.e., PayHOA) and to bridge the communication gap for several homeowners who don't want to be on Facebook.]

2. Q: I don't want to be on Facebook. Do I really have to join it?

1. A: You are not obligated to join Facebook.

3. Q: I don't want to have online presence at all. I'm not comfortable registering my email address in PayHOA. What are my option and obligation?

1. A: If you don't want to have your email registered in PayHOA, you will need to pay the additional $10 on top of your annual dues. This fee covers the cost of manually stuffing the snail mail and sending any notification letters to you instead of just emailing the messages directly from PayHOA. [NOTE: You can always contact HOA either via email or via mail.]

4. Q: Since we have stonemill.org web site, why can't we access the financial information and notifications directly on it (i.e., why going through PayHOA)?

1. A: Per Gramm-Leach-Bliley Act requirements for online information security, the consumer financial information needs to be kept behind the password protected firewall. Therefore, we keep all financial information and documentation in PayHOA. Our stonemill.org web site doesn't have password login capability.

Archived Topics:

1. Amendments 2025