Meeting Minutes September 2011

Stone Mill Homeowner’s Association, Inc.
September 13, 2011 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012
The president called the meeting to order at 7:00 PM.
ATTENDEES:
Larry Hinkle, President
Rex Lindsay, Treasurer
David Rose, Director of Maintenance, Architecture
Michael Cox, Members Rep.
Doug Johnson, President Elect
BOARD REPORTS:
 President: Larry stated that the HOA minutes still need to be posted for this year, January to September of 2011.
 Larry discussed the sudden passing of our Secretary, Pat Conners. Pat has been on the board for the past 15 years. Serving as Secretary, Treasurer and President in past years. She will be missed immensely by this board and this HOA.
 Treasurer/Collection Committee:
Treasurer: Homeowner’s association is in good financial condition; the expense report was sent to the board earlier and approved tonight.
Dues Collections: Up to date
Secretary/Hotline/Email: One report, household on Indianwood has several adults living in the home.
Members Rep: Nothing to report.
OPEN ISSUES: Tree limbs have fallen on a fence on Elgin Street. David will get a bid for removal.
Covenants David sent out three letters. Two trailers and one motor home are in violation
NEW BUSINESS: Larry asked the board to consider planting a tree in the neighborhood with a plaque for Pat’s memory and service to the HOA.
The board agreed and Doug will check into the purchase and type of tree to be selected.
It was mentioned that several homes are setting bags of trash out three and four days before the trash is to be picked up. This is unattractive to the neighborhood.
Grass clippings are being blown in to the streets after some lawns are mowed.
It was noticed that there are many lots using iron gates instead of wood.
The board has no position on iron gates at this time.
Many new fences that are replacing old ones are now using steel vertical post.
The boards position on the new post is as long as the post is not facing outward towards the street or another lot there is no issue.
 PENDING MATTERS
 Meeting adjourned 7:40.
 Meeting minutes: David Rose