meeting-minutes-sep-2019

Meeting Minutes April 2011

Stone Mill Homeowner’s Association, Inc.
April 12, 2011 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012
The president called the meeting to order at 7:05.
ATTENDEES:
Larry Hinkle, President
Doug Johnson, President Elect
Pat Conners, Secretary
Michael Cox, Treasurer
David Rose, Members Rep & Director of Architecture & Maintenance
Rex Lindsay, Business Manager
Paul Maben, Homeowner
Linda Hooper, Homeowner
BOARD REPORTS:
President:
Greenbelt Project: Should read: Plat will need to be updated to show that the land behind the first four houses on Hemlock (off 71st), is no longer owned by the HOA. Will wait to update until we hear back from the City regarding the Greenbelt project.
Restrictive Covenants: No new complaints.
Treasurer/Collections:
Treasurer:
Finance Report: Reviewed Monthly Expenses. Rex provided a copy to the board members.
Dues Collections: To date 323 homeowners have paid their dues amounting to $54,485.85 including late and legal fees. Five homeowners will have claims filed against their property the week of April 12th. 3108 Hartford has been settled.
Members Rep/Maintenance:
Maintenance:
Basketball hoops: Nothing on second bid. However we have learned we will have to prepare the hoop and take down the old goal and dig the new hole. To replace the two goals will cost $2,351.14. The guaranty XXXXXXXXXXXXX ??????
Fence: Not staining fences now; would cost $5,000.
Motion: Michael Cox to accept the above, Pat Conners 2nd. Accepted.
New Business:
Broken Arrow Homeowner’s Association Annual 2011 Meeting:
Saturday March 12, 9-12. Larry and Doug attended and Pat attended last part of program.
What we learned:
 On Street Parking: Only good for 24 hours then Illegal
 Must park 50 feet of stop sign and intersection
 Call City Action Line if:
Stone Mill Homeowner’s Association Minutes: April 2011 Page 2
 Inoperative vehicles are sitting too long
 Trailers and vehicles of 21 feet long are prohibited
 Record Retention:
 5 years
 Permanent:
 Deeds
 Insurance
 Plots
 Above ground swimming pools…enforce
 Because an individual covenant is either not being enforced or overlooked, does not mean all other covenants are not enforceable or void.
 No Homeowners policy includes the clause that the insurance company will cover the costs of lawsuits against the HOA.
 The maximum number of unrelated adults that can live in a single family dwelling is 6.
 If a board of director(s) become upset and want to walk off the job they cannot walk away. They are legally liable.
War Games: Homeowner attended the meeting to report the war games behind her house in the greenbelt. Assault or airsoft weapons being used. More information is needed before we may any decisions and some members of the board of officers and directors will discuss with other neighbors regarding this issue.
Approved Architectural Requests: Fords in ground pool
Garage Sale: Pat to send note to webmaster to add a note regarding the garage sale for May 21st to the website. Pat will also send a note to all block captains to forward a note to their areas.
Mowing: It was recommended that we have more moving along the side walk in Stone Mill Bridge II to be cut back at least four feet. David will check with Kevin’s mowing crew to determine if they can accommodate such a request. If not, Doug will check to see if he can find someone to handle the request.
Path: Recommended we recondition the path and add chat this year.
Pending Matters: Recorded on “Pending Matters”, a separate document.
Meeting adjourned 8:11.
Respectfully Submitted by Stone Mill Homeowner’s Association Secretary:
Pat Conners

Meeting Minutes February 2011

Stone Mill Homeowner’s Association, Inc.
February 8, 2011 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012
The president called the meeting to order at 7:05.
ATTENDEES:
Larry Hinkle, President
David Rose, Members Rep & Director of Maintenance
Michael Cox, Treasurer & Director of Architecture
BOARD REPORTS:
President:
Greenbelt Project: The lot split was approved by the Planning
Board of BA, contingent upon:
1. Warranty deeds describing each overall parcel shall be brought to the Planning Division to be stamped prior to being recorded in Tulsa County.
2. The warranty deed for the property to be retained by the Stone Mill Homeowners Association shall be revised to exclude the property to the north that has already been
conveyed to the other property owners.
Note: I went over to the Town Hall and met with Brent Murphy to get an explanation. I need to contact either Jeff Bigby or his boss. Probably will have to go back to White Survey and have them alter the drawings. ($$$).
Restrictive Covenants: The green SUV on Magnolia by school bus drop
off has been moved. The black SUV on Indianwood remains. David will
either contact owner or City of BA. David thinks that 801 N. Indianwood may be violating a City ordinance regarding number of people who can live in a single family dwelling.
Treasurer: Reviewed Monthly Expenses. Rex provided copies of expenses to board members.
Treasurer/Collections:
Treasurer: Reviewed Monthly Expenses. Rex provided a copy to the board members.
Dues Collections: We have received 275 payments as of 2/7/11 or
a total of $45,375. Remaining not paid, 53 or a total of 8,745. Approximately
the same as last year. .
Members Rep/Maintenance:
Maintenance: David is going to get a quote on having our fences stained and also to replace the basketball poles and hoops.
Open Items:
> Larry asked what Kenosha Landing was. No one knew.
> Larry noted things that need to be handed this year or to determine what we are going to do about them:
> Basket Ball Hoops status
> No stone added to the path this year
Continued on next page
Stone Mill Homeowner’s Association Minutes, February 2011 Page 2
> Should we re-spray the fence to maintain it longer into the future? Rex stated it was expensive to stray it. David with check with a painter he knows for a quote.
> Larry would like to know if our webmaster can determine how many people are visiting our website. Pat to send a note to Corey (done at time of finalizing minutes).
> Rex asked about record and document retention…to be a topic at a later date
> SM address on website? (At time of writing the address is not on the website. However, a reminder about dues payments due by 1-31-11 was sent to the webmaster and the address is added to that message. Pat sent a separate email to the webmaster to add the address to the website after the message about dues payments is removed.)
Pending Matters: Recorded on “Pending Matters”, a separate document.
Meeting adjourned 7:35
.
Respectfully Submitted by Larry Hinkle in Pat’s absence: Formatted by Pat.
Thank you Larry.
Pat Conners

Meeting Minutes January 2011

Stone Mill Homeowner’s Association, Inc.
January 11, 2011 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012
The president called the meeting to order at 7:05.
ATTENDEES:
Larry Hinkle, President
Doug Johnson, President Elect
Pat Conners, Secretary
Michael Cox, Treasurer & Director of Architecture
David Rose, Members Rep & Director of Maintenance
Rex Lindsay, Treasurer manager
BOARD REPORTS:
President:
Greenbelt Project: We have completed all we can do now. Planning committee meets next week, and then we will know the status of our request.
Hotline: Three calls. 1) Becky about a closing 1-24-11. Pat also received an email and is handling 2) Mark Jones regarding lawn service 3) Michelle Coyer 801 Indianwood SUV is still in the drive and complaint about 801 Indianwood (Rental) has 9 people living there with lots of cars. Rex to give Larry owner’s name and phone #.
Treasurer:
Treasurer/Collections:
Treasurer: All bills are paid and association is solvent.
2010 spent $51,756.90 which included the $5.000 for capital assets.
Balance forward: $15,552.20.
Dues Collections: 2011 payments to date collected: 86 checks received.
Secretary/Hotline/Email:
Minutes: All updated and on the website to date.
Email: Only items for closings.
Members Rep/Maintenance:
No update.
COMMITTEE REPORTS:
Architectural Committee:
No update.
OPEN ISSUES:
Christmas Lights:
Larry confirmed we have 24 sets of net lights for next year.
Continued on next page
Stone Mill Homeowner’s Association Minutes, January 2011 Page 2
NEW BUSINESS:
> Larry asked what Kenosha Landing was. No one knew.
> Larry noted things that need to be handed this year or to determine what we are going to do about them:
> Basket Ball Hoops status
> No stone added to the path this year
> Should we re-spray the fence to maintain it longer into the future? Rex stated it was expensive to stray it. David with check with a painter he knows for a quote.
> Larry would like to know if our webmaster can determine how many people are visiting our website. Pat to send a note to Corey (done at time of finalizing minutes).
> Rex asked about record and document retention…to be a topic at a later date
> SM address on website? (At time of writing the address is not on the website. However, a reminder about dues payments due by 1-31-11 was sent to the webmaster and the address is added to that message. Pat sent a separate email to the webmaster to add the address to the website after the message about dues payments is removed.)
PENDING MATTERS: Recorded on “Pending Matters”, a separate document.
Meeting adjourned 7:42.
Respectfully Submitted by:
Pat Conners