Meeting Minutes Oct 2020

Stone Mill Homeowner’s Association, Inc.
October 13, 2020
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012

ATTENDEES

President – Michael Cox
Treasurer – Doug Johnson
Secretary – Debbie Kuchta
Member Representative – David Rose

MEETING CALLED TO ORDER

7:05 p.m. by Michael Cox

REVIEW OF MINUTES

Minutes of last meeting read and approved.

REVIEW OF FINANCIAL REPORT

Financial Report reviewed and approved.

OLD BUSINESS

Annual Dues
5 residents remain unpaid for 2020
3 residents remain unpaid for 2019

Potential Covenant Changes
Still being compiled.

Annual Neighborhood Garage Sale
Typically held on the 3rd Saturday in May. We will have no Garage Sale this year due to Covid precautions.

Park Equipment
Beam Repair expense approved and moving forward on repair.

North Kalanchoe Ave
In holding status with attorney. Court system backed up due to Covid. Situation remains in Discovery.

Walking Paths
West park path work to be next path repaired.

Stone Mill Entrances
Looking at roofing options for Stone Mill Entrance Structures.

NEW BUSINESS

Annual Dues are coming up for 2021.

HOA Officers for 2021, nominations were made to continue in same positions as in 2020, with no objections.

Need to get a second signature on the SMHOA Account. Doug will coordinate.

MEMBER REPRESENTATIVE REPORT

Had Shane spray the path for grass

Shane also removed the tree limbs from the center reserve section

Sprayed pre-emergent

Entrance flower beds prepped for planting

Shingle replacement may still be possible. David is working with Accurate Roofing on the project

Shed at Freeport had the door kicked in. Randy Leard general contractor replaced the frame work

Jack Wills replacing swing beam that is weather rotted on East play set

Letters:
RV letter 3320 W Broadway Ct., returned.
Above ground pool 3113 W Freeport
Boat storage 209 N Nyssa Ave
Signage 501 N Nyssa Ave

CONTINUED MEETING SCHEDULE

Next HOA meeting will be on Tuesday, January 12th.

MEETING CLOSED

7:58 p.m. Meeting closed by President, Michael Cox

 

Running List for Potential Covenant Changes

1. Pods – time restrictions
2. House Exterior Repainting – Colors to be submitted to HOA prior for consideration
3. Number of vehicles to each residence
4. More fence uniformity
5. Commercial vehicles (restricted)
6. Christmas Lights (time limits?)
7. Guidelines for plastic bins for trash and recycling
8. Shed/Greenhouse uniformity