Meeting Minutes July 2020

Stone Mill Homeowner’s Association, Inc.
July 14, 2020
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012

ATTENDEES

President – Michael Cox
Treasurer – Doug Johnson
Secretary – Debbie Kuchta
Member Representative – David Rose

MEETING CALLED TO ORDER

7:09 p.m. by Michael Cox

REVIEW OF MINUTES

Minutes of last meeting read and approved.

REVIEW OF FINANCIAL REPORT

Financial Report reviewed and approved.

OLD BUSINESS

Annual Dues
7 residents remain unpaid.

Covenant Changes
Still being compiled.

Park Equipment
Jack Willis repaired West playset. Also working to update tables and benches, in addition to moving park equipment to more useful locations.

North Kalanchoe Ave
In holding status with attorney. Court system backed up due to Covid. Situation remains in Discovery.

Walking Paths
Center Reserve Path work is completed. New quotes are coming in for the west end street to drainage ditch. It was noted that we have a lot of Poison Ivy in the wooded areas of our walking trails, though not invasive at this point.

HOA Meeting Times
It was proposed and approved that we switch from every other month, to meeting quarterly on the second Tuesday of the following months: January, April, July, and October. We will meet again in October.

Stone Mill Entrances
Quotes are being obtained for shingle replacements to the Stone Mill Entrance buildings. David reset timers.

 

NEW BUSINESS

Annual Neighborhood Garage Sale
Typically held on the 3rd Saturday in May. We will have no Garage Sale this year due to Covid precautions.

 

MEMBER REPRESENTATIVE REPORT

Michael and David reviewed the tree debris to be removed from the East park greenbelt.

Path work on center section is completed.

West park path work to be next path repaired.

Pool letter sent to 3205 West Elgin Street (Pool was subsequently removed)

Pool letter sent to 3208 West Elgin Street (Pool was then also removed)

Met with Dennis (Ninety One Construction) to discuss replacing benches and tables.

Sent out quote for Park benches and tables (it was approved)

Had landscaper spray for new portion of path to address grass and weeds.

 

CONTINUED MEETING SCHEDULE

Next HOA meeting will be on Tuesday, October 13th.

MEETING CLOSED

7:30 p.m. Meeting closed by President, Michael Cox

 

Running List for Potential Covenant Changes

1. Pods – time restrictions
2. House Exterior Repainting – Colors to be submitted to HOA prior for consideration
3. Number of vehicles to each residence
4. More fence uniformity
5. Commercial vehicles (restricted)
6. Christmas Lights (time limits?)
7. Guidelines for plastic bins for trash and recycling
8. Shed/Greenhouse uniformity