Meeting Minutes Jul 2017

Stone Mill Homeowner’s Association, Inc.

July 11, 2017, Meeting

Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012


Michael Cox called the meeting to order at 7:10 PM.


Review Last MINUTES:      Larry approved and David seconded them so Last meetings minutes was approved


Review FINANCIAL REPORT:    Good shape


  • All homeowner’s dues have been collected. This year the landscaping cost might go over budget.




Shingles Coming Off of Entrance Buildings:

            The shingles are falling off of the entrance buildings.  Larry has been looking for replacements but has not found anything yet.

  • No change in status


Picnic Tables and Benches:

            Larry did some research and suggested ordering one picnic table and install to install it ourselves.  We also discussed pulling the bench that sits at a slant at the soccer field area.

  • No change in status


Sidewalk on College:

David sent a request into the City of Broken Arrow via the App he has to contact the city for issues.

  • The issue is fixed and the Action Center App works really well. This topic can be removed from next meeting list.

Trash Cans Lids in the Parks:

We discussed needing to replace the lids on the trash cans.

  • No change in status


Fence Falling Down:

Several sections of fence have fallen down at 801 North Hemlock.  David will send a letter to the residents.

  • Letter has been sent out and the resident is cleaning up the fence. This topic can be removed from next meeting list.




Greenbelt Suggestions: 

A discussion was held about the removal of excess limbs piled in stacks in the greenbelt behind five resident’s houses on Elgin Street.  This area is not the responsibility of the Home Owners Association or the City of Broken Arrow.  Nothing was decided.

  • The same discussion came up no change in HOA position. In the fall, we can rent a wood chipper like we did before. This topic can be removed from next meeting list.


Sidewalk at the School Bus Stop:

            It was reported that the sidewalk at the school bus stop area has been painted with graffiti.

  • The graffiti is gone so this topic can be removed from next meeting list.






No new HOA business.


Complaints from hot line or residents at the meeting:


Another Fence is falling down:

At 3018 West Elgin, David will send a letter to the residents.


Appliances scattered around in a resident’s back yard it look very bad:

At 3309 West Elgin, David will send a letter to the residents.


4th of July over celebrating:

The HOA cannot do anything about this when the people fireworks off to close to their home they need to call the city hot line.


Food truck parked in the neighborhood:

            The residents of 3024 West Hartford owns the truck.  The vehicle violates the HOA Covenants. It cannot be parked in the drive way or at the HOA parks.   David sent out a letter.










Michael Cox closed the meeting at 07:39 PM.


Print Name: (Print, please)                    Address:


Larry Hinkle                                         3301 West Elgin Street

David Ross                                           3009 West Elgin Place

Rick Gilman                                          205 North Magnolia Ave.

Jeree Gilman                                         205 North Magnolia Ave.

Michael Cox                                         3104 West Elgin Street

2 other residents showed up but did not want to write their names or address on the

sheet.