Meeting Minutes Jan 2020

Stone Mill Homeowner’s Association, Inc.
January 14, 2020 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012


President – Michael Cox
Treasurer – Doug Johnson
Secretary – Debbie Kuchta
Member Representative – David Rose
Daniel T. Bauder – Homeowner
Sue Grigson — Homeowner


7:02 p.m. by Michael Cox


Minutes of last meeting read and approved.


Financial Report reviewed and approved.


Covenant Changes
Still under consideration. List of subjects is being made as collected. It was suggested that the potential of the City of Broken Arrow changing shifting to trash and recycling bins be added to potential covenant updates as to guidelines for storage, etc.

Shrimp Trailer
Reports have surfaced that trailer has reappeared on 701 North Laurel. We need to be watchful and secure owner remains in compliance.

Walking Paths
Resident questioned why paths are slimmer. It was explained that they are being sprayed by lawn service to prevent grass growth. By spraying the paths were almost 10 feet wide in certain areas. And in some cases even wider. This has been stopped to secure more uniform walking path areas.

Park Equipment
We are needing to look at purchasing 3 new tables. We need to look for someone to install new tables and move others around to better suited locations.

North Kalanchoe Ave
Communication continues between resident and HOA lawyers on above ground pool and two shed violations at this address. Materials being gathered for legal counsel.

Stone Mill Perimeter Fences
Fences have all been repaired and additional stain added to make color consistent on newly added lumber and repairs.

While staining the playsets it was noticed that several repairs are needed. Jack Wills was contacted and both East and West Playsets have been repaired.

Walking Paths
Need to proceed with path repairs, several washouts from all the rains.

3509 West Freeport Street
Contacted Police about Stone Mill Shed Door Kicked over close to the home stealing our electricity, again. Police called and City of Broken Arrow accepting filing.

Resident saw an above ground pool at 3201 W College St. Letter sent to owners (they replied it will come down)

Met with AJ Electric for entrance electrical repairs

10/23/19 Lights are out at College entrance because of a short in wiring
Called Al with AJ Electric, to schedule him to get them working. Hope to have him there Monday 10/28. Al did come 10/28 made necessary repairs to the College entrance.

Contacted Greg Dixon for path work to give us estimates on the center section path (delayed due to rain)


Nominations for 2020 HOA Officers
Nominations had to be adjusted as President Elect, Mike Parks will be unable to carry out the duties of President for 2020. As such, the following represents the revised 2020 Officer Nominations. This revised list for New Officer Nominations was made and approved for 2020 as shown below:

President – Michael Cox
Member Representative – David Rose
Treasurer – Doug Johnson
Secretary – Debbie Kuchta

Review of Projected Budget for 2020
Projected 2020 Budget reviewed and approved.

Meeting with John A. Wright, AAS, Tulsa County Assessor
John Wright, Tulsa County Assessor came in with his team as part of their Community Outreach Program. A presentation was made covering the services they provide:
– Accessing file exemption forms
– Reviewing individual property data sheets
– Contacting the Tulsa County Assessor’s office and staff
– Training on property search functions
– Navigating their website
– How to compare property values

Also received a map of our subdivision.


Sent mailbox violation email and letter to 3117 west Elgin Street.

Met with Shane to discuss leaf blowing near 3027 West Elgin Street

Michael responded to a realtor on signage at the College entrance. Allowing open house signage Friday thru Sunday.

Called rental management company on 701 North Laurel regarding Shrimp Trailer.

Fencing request on 3100 West Elgin Place approved.

Damage to canopy frame work on west park noticed. Jack Willis called to schedule repair.

Called Greg Dixon on path work estimate needed. Rain had detained progress.

Picked up Reed’s discovery draft from Marshall for team review.


Next HOA meeting will be on Tuesday, March 10th.


8:00 p.m. Meeting closed by President, Michael Cox

Running List for Potential Covenant Changes

1. Pods – time restrictions
2. House Exterior Repainting – Colors to be submitted to HOA prior for consideration
3. Number of vehicles to each residence
4. More fence uniformity
5. Commercial vehicles (restricted)
6. Christmas Lights (time limits?)
7. Guidelines for plastic bins for trash and recycling
8. Shed/Greenhouse uniformity