Meeting Minutes February 2013

Stone Mill Homeowner’s Association, Inc.

February 12, 2013  Meeting

Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012

The president called the meeting to order at 7:05 PM.

 

ATTENDEES:

David Rose, President

Michael Cox, Treasurer

Rex Lindsay, Business Manager

Doug Johnson, President Elect

Larry Hinkle, Member Representative

 

MINUTES: 

The minutes were corrected and approved.

 

REPORTS: 

 

President:

David Rose reported on someone setting up tent/camp in greenbelt.  Found out it was an 18 year old with no home.  Worded with police liaison, Lisa Ford, and Ross Ford of Union Schools to help the kid and remove tent.

Business Manager:

Financial Report:  Rex Lindsay sent out the financial report prior to the meeting for our review.  It was read and approved.  28 homes have not turned in 2013 dues.  Several homes in process of refinance, sale, or bankruptcy.

 

Treasurer/Collection Committee: 

 

 

President Elect:

Neighborhood Newsletter in work, should have ready by end of month.

 

Secretary/Hotline/Email:

 

Members Representative:  

Covenant Violations:  2 mailboxes in neighborhood in state of disrepair.  Sending notification letters.

2 inoperative vehicles in street.  Police notified, vehicles tagged by police and moved.

 

 

 

 

 

OPEN ISSUES:

 

 

NEW BUSINESS

Hotline:  Discussion of is it necessary to pay for a hot-line phone.  Could homeowners be in contact with board by other information media.  Voted to table until further evaluation.

 

Homeowner had asked about putting up barriers between Stone Mill and Country Aire at east park due to some 4-wheelers coming from Country Aire and driving in Stone Mill Park.  Will tell homeowners if they see vandalism to report it to police by non-emergency number 918-259-8400.  Do not think barriers are worth the cost.

 

Discussion of homeowner in covenant violation of replacing roof with non-covenant shingle.  Sent letter that roof will have to be in covenant on next replacement or sale.  Suggestion made that next year’s dues invoice have a sign and return that the homeowners acknowledge and understand there are covenants they must follow.

 

 

Meeting adjourned 7:47 PM.

Meeting minutes:  Doug Johnson for Linda Hooper.