Meeting Minutes February 2012

Stone Mill Homeowner’s Association, Inc.
February 21, 2012 Meeting
Bethany Free Will Baptist Church, Broken Arrow, Ok. 74012
The president called the meeting to order at 7:00 PM.
ATTENDEES:
Doug Johnson, President
Michael Cox, Treasurer
Rex Lindsay, Business Manager
David Rose, Director of Maintenance
Linda Hooper, Secretary
MINUTES:
A correction to the minutes was made and the minutes were approved.
REPORTS:
President:
Doug attended the Broken Arrow Home Owner’s Association Workshop held on
February 18, 2012. The said the main topics were: (1) The Flood Plain – a new map is coming out soon. (2) Getting rid of a Home Owner’s Association board. (3) How to change voluntary dues to mandatory.
Business Manager:
Rex Lindsay sent out the financial report prior to the meeting for our review. It was read and approved.
Treasurer/Collection Committee:
Dues Collections: Rex Lindsay reported that 300 residents have paid their association dues. 28 residents have not paid. As of February 1, 2012, letters referencing late payments were sent out to 39 residents by the attorney. On March 24, 2012, 22 letters will go out advising the residents of a $35 late fee and additional cost of the attorney writing the letter ($20) and court fees ($103) that they are responsible for.
Director of Maintenance:
Playground Equipment: Linda brought two catalogs showing various types of playground equipment and also reported what she has learned from several parents and children regarding preferences in playground equipment. David said he prefers wooden equipment because it is not nearly as expensive as the metal and plastic types and that he would like to use a local company to simplify repairs and issues with the equipment. David also said he would like to replace all of the equipment at the same time. David mentioned taking down one soccer goal as a possible way to discourage teams from holding practice. And he mentioned removing the horse shoe game spikes as a safety improvement. Linda is going to call the rep from Playworld Systems and have the rep come to look at the play
areas, measure them, and make recommendations – at no charge to the home owner’s association.
Secretary/Hotline/Email:
Covenant Violation: Rex reported that he received a call about a ‘big truck’ parked in front of a house. It was decided that this would be a parking violation issue for the Broken Arrow Police Department.
Members Representative:
Covenants: Larry contacted the attorney regarding the trailer still parked at 3324 West Freeport Street. The homeowner has contacted his own attorney. His attorney is going to send his recommendations for resolution.
OPEN ISSUES:
Fence at Entrance: Should Cox or PSO be called to make repairs?
NEW BUSINESS:
Garage Sale: It was decided that the Stone Mill neighborhood garage sale will be held on May 19th. Rex Lindsay will put out the banners on Monday, May 14th. Linda asked if a news letter to the residents announcing the garage sale earlier than May 14th could be distributed. There was discussion about including other announcements or information on the newsletter. It was decided that we can create a newsletter and distribute them by walking door to door to deliver them. Anyone with announcements or information to be included in the newsletter should send them to Doug. He will ask his daughters to help format the newsletter. A target date for this newsletter to be delivered should be mid-April.
Playground: Larry reported that step on a rope ladder had broken and needed attention. It was decided to remove the entire rope ladder. Doug volunteered to take care of this.
Minutes on Website: Linda asked why there is such a time lag in getting the minutes put on the website. She will talk to Cory Elias to get information.
PENDING MATTERS:
Meeting adjourned 8:00 PM.
Meeting minutes: Linda Hooper